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Travel Planning | Air Travel Ideas | Overseas Arrivals
Whether you're an experienced globe trotter, frequent
flier or conference attendee, you're sure to make good use of our Savvy
Traveler tips. These were first popularized in our weekly e-newsletter
mailings and now we've decided they deserve a special section on our site.
Know before you go... become a Savvy Traveler today! Travel Planning
De-stress from Vacation. You come home from a relaxing vacation only to throw yourself right back into the stress-filled routine you were trying escape from in the first place. The solution is to plan for and insist upon a “reentry” day, one where you can catch up on mail at home, unpack, do your laundry, reconnect with neighbors, pick up the dog, and download the vacation photos. Consider it vacation insurance and a good way to transition back into your busy life.
Passport Pointers. Everyone knows that it can take up to three months or more to get a passport renewed (although recently the process seems to have speeded up considerably). To avoid snafus, remember to send in the appropriate photographs with a white background. No copies are accepted. Frequent travelers can request a 48-page document when applying for a new passport. Remember, too, that even babies need passports or a passport card—good to remember when traveling to Mexico, Canada or the Caribbean. Always carry a copy of your passport picture page—this will speed up the help you will get at the local U.S. Embassy should you need it.
Friends and Family. When traveling, especially overseas, it’s important to involve a friend or family member at home with your trip. First, make a copy of your itinerary and hotel information and give it to that trusted person. Second, make a copy of all of your documents including your passport, credit cards, airline tickets, and insurance cards and give those to that same trusted person. Should any of these go astray while you are on the road or should you be injured, this information is vital for proper communication. Also label the inside and outside of your suitcases with your home contact information and add the telephone number of that family member or trusted friend to identify your belongings. Remember, you won’t be home to answer the phone!
It Ain't Heavy. The American Academy of Orthopaedic Surgeons has some good advice on how to save your vacation and avoid neck, back and muscle strain while on the road. Many of us are guilty of over packing (cut it in half) and buying the wrong luggage as well as straining to lift bulky suitcases. It helps to pay attention to the tips they promote on their Web site (http://orthoinfo.aaos.org), including not to rush while loading and unloading luggage, pack lightly (two lighter suitcases are better than one heavy one), use wheels, and wear backpacks correctly—on your back. You can also opt to ship your luggage ahead rather than checking it through the airlines—services have sprung up that pick up your bags at your home and bring them to your destination and back again.
Emergency Tips. It takes pre-planning, but never leave home without giving each of your children, no matter what age, a small card (a file card will do) with important contact information. This should include your cell phone, home telephone, telephone number and address of where you are staying, and your doctor's phone number. Even a teenager can get flustered when lost, so this card will give reassurance that you can be found. You should carry a recent photograph of each child as well. How many of us are guilty of having outdated photos of our children in our wallets? Make it a habit to keep a current photo available when you travel together in the United States or abroad. It will save valuable time should there ever be an emergency.
Notes to Self. At home we often write notes to ourselves to remember to do something--mail letters, call mom, drop off dry cleaning. It should be no different on the road. Sometimes a personal or business trip becomes crammed with activity, so it would take very little to forget something as you come and go. The hotel stationary or notepads are ideal for that checklist. Jot it down--leave tip for maid, call for taxi, don't forget shoes in closet. You'll be glad you did.
Prepare for the Slopes. It’s not too soon to think about ski season. There’s a lot to consider, including the choice of destinations, equipment and how to get there. If you have a large family, driving will be the most economical option so you’ll need to research ski resorts closer to home. Bringing your own equipment will also save money, especially if you have taken advantage of end-of-year sales or summer sales. Ski lift tickets are getting steeper every year, so invest in multi-day passes wherever possible. Renting a condo can also cut down on expenses such as breakfast and late-night eating, plus it’s a great place to relax and play checkers after a hard day on the slopes.
Feeling Good On the Road. Traveling, whether by airplane, car or train has become more stressful these days due to delays, heightened security and overbooking. There are several things you can do to relieve the stress and arrive feeling good. First, do not overburden yourself with too much stuff. Leave as much as possible at home—you probably don’t need it anyway. Stretch your legs and arms regularly. Place a small pillow or towel in the small of your back and sit up straight instead of slouching down for a nap. Good posture while traveling will pay off. Use the travel time to stretch your fingers and toes also. Wear loose clothing and dress in layers so you can adjust to the temperature at hand—it will not always be under your control.
Bookstores are the Best. As you travel to smaller towns, resort areas and more remote regions of the country, don’t forget to stop by the local bookstore—not the national chains—but the small shop on Main Street. You will find a treasure trove of local writers and works geared towards that special area. The store manager has probably spent considerable time selecting those books that best reflect a region in words and photography. Take advantage of their pride and get an inside look at this country’s unique places. The bookstore owner or employee is also a great source for hidden local gems not in the usual visitor guides.
Does It Pay To Pack Early? When you know you are heading out the door on a vacation or business trip, it does pay to segregate the items you will be taking with you in a special place in your house (a spare room would be ideal). Why? So you don’t have to scramble for them and you know you have these necessary items almost ready to go. This is an especially helpful tactic when traveling with children, clothes, books, toys; plus your own dry cleaning can be set aside so that the bulk of what you are packing for the trip is available when you need it. Just pull out that suitcase and get going.
Checking Up on Travel Companies. Before you book, do your homework. While you may take plenty of time planning an itinerary, you may spend little or no time checking out the tour company. Even if it is a familiar name, you should check out the membership affiliations of the company. Are they a member of a professional association? Which one? Does this organization adhere to a strict code of ethics? Is there a consumer protection plan in place? Most quality companies work hard to become members of travel associations to assure their clients that they offer the best in service. Ask your travel agent for a rundown and proof that the company you are planning to book with has the proper credentials to earn your business.
Check Out Off-Season Ideas. Ever think about going to a ski destination in the summer? You might find it to be the best vacation ever. There will be plenty of outdoor activities and the scenery is spectacular all year round. The prices will be better, too, and locals work hard to make you enjoy your stay in the hopes that you will return for the winter season as well. Do your research ahead of time to make sure that all the activities suit your taste, and then go for it!
Are We There Yet?. Even with the price of gas, more Americans are still hitting the road on driving vacations with the family. Perhaps it's the cost of airfare, but the traditional road trip is back. If you decide to head for an attraction, plot your course carefully. Half the fun should be getting there. Get off the interstates and seek out the local flavor. You should research ahead and find the unusual and quirky--something the kids will be talking about. Bring along your favorite discs and sing along as you drive. It sounds hokey, but having fun on the way will make the trip more memorable. Also try and stay in vintage motels, small town B&Bs and stop at restaurants rather than fast food joints. And if you let the kids help plan the trip you'll probably never hear "Are we there yet?"
Fitness on the Road. It's now easier than ever to find a gym, workout room or high-tech equipment when on the road as most hotels and resorts have these offerings. But what if you don't want to fight the workout crowd, some of whom may very well be locals who are allowed membership privileges in their neighborhood hotels? If you crave privacy, it is possible to stay fit on the road and still go it alone. The best place is the hotel pool, where laps are one of the best cardio workouts around. Many pools stay open until 10 p.m. or 11 p.m. Next best bet is your own room, where you can bring along a workout DVD from home as well as a jump rope. What better way to wake up than to jump some rope? Hit the shower and you are good to go.
Golf on the Go. Your vacation plans come together, the tickets are purchased and everyone in the family is happy with a warm weather trip in winter. Now what about you? You think you can grab some time on the golf course, any course, to play a little golf--there will be plenty of time to plan for that, right? Wrong. Golf has become such a popular vacation activity that everyone is getting into the action. You might just find yourself with clubs and no place to go. Treat your golf time like a spa appointment or a dinner reservation. Check out the options ahead of your trip and book your tee-time. You'll be glad you did.
Being Prepared. Make two photocopies of every important document you'll be carrying on your next trip--tickets, driver's license, proof of auto insurance, passport, vaccination certificates, and so on. Carry one copy with you and give copies to a relative or friend at home. These copies can be lifesavers if you lose the original documents. Don't forget to make sure your passport is up-to-date. Even seasoned travelers tend to forget what with the extended durations granted in recent days. Renew online or visit an office in your local town or city. Be sure to get it done for everyone in the family, then put it in an obvious place so as not to forget it the day of departure!
Make Friends With a Travel Agent. These travel professionals are still your best bet for getting your travel plans settled, especially if you have a really busy schedule. The Internet is great, but it can be time-consuming and it lacks the personal touch. Ask your close friends to recommend someone, and remember that your agent doesn't have to live in your area to be efficient and wonderful. Once you find someone you like, get to know him/her and let him/her into your world. Develop a cordial relationship and stay loyal. It will pay off in the long run as your agent fights for you, bails you out of any problems on the road and keeps you in mind for great specials.
Winter Worries. Breaking down while on a car trip is no one's idea of a good time, so it pays to take precautions as the winter envelopes much of the country with freezing weather and storms. Take the time to make sure your vehicle is "winter worthy" by checking your battery, changing your wind shield wipers, making sure you have enough washer fluid, and double-checking your vehicle's coolant to make sure you have the proper 50-50 mixture of coolant and water. Don't forget to check tire condition and pressure. Cold weather causes tires to lose inflation.
Ask a Friend. People love talking about their travels. And while it seems likely you'll hear more horror stories over cocktails, ask your host or guest which places really intrigued them and why. Sometimes the "to and from" take up too much of the conversation. Ask lots of questions. Learn as much as you can about a place through the eyes of someone you trust. It may inspire you to go there too.
Asking Directions. You are always in a hurry to get somewhere when on the road, especially for business, so it's a good idea to plot out the directions you need before you go. If that is not possible, take care as to how and where you ask for directions, especially in a big city. You do not want to draw extra attention to yourself as a non-local. Best bet is to be discreet, don't wear your convention badge in public and step into hotels to ask directions at the concierge desk. Or locate the official visitor centers in your city and head for them. They'll be happy to help you.
Bring Your Walking Shoes. One of the best ways to discover a city is by walking - somewhat of a lost art with taxis, rushed schedules and public transportation. Before heading to your next medical convention, check out the city's best walks, carve out the time and go! Many destinations have professional guides who provide walking tours wrapped around special topics, so you can learn all about a neighborhood, city architecture and art, and more in a few short hours. Pack those shoes!
Lighten the Load. Good news in the luggage world. Suitcases, carry-ons and garment bags are getting lighter and more efficient with extra pockets and inside zippers, and even more sturdy. Take a look at your luggage and see if it's time to replace it with newer, lighter (and more stylish) pieces. You can donate your used luggage to the local Red Cross or other charity if it's in good shape.
Wrinkle Free. It's always a pain when your business clothes are wrinkled as you take them out of your garment bag. There's never enough time to call housekeeping for an iron and work out the wrinkles. A better bet is to pack a small spray bottle (empty) and fill it with water the minute you get to your hotel room. Simply hang up your wrinkled clothes and give them a spray--and they'll be wrinkle-free when you need them.
Emergency Cards. Identification is even more important when you travel so that your family can be reached in case of an emergency. Driver's licenses and credit cards are fine, but the added precaution of carrying a simple card with important contacts, including cell phone numbers and relationships, could pay off. Take an index card, cut it in half and place important names on it in the order in which the contacts should be called, including your own doctor's name and number. You can even have it laminated.
Making Plans. Trips are always on the "to do" list and very often get overlooked in the whirl of everyday activities. One way to always be traveling is to book the next trip the minute you get back from one. Sound unrealistic? Experienced travelers swear by this rule because the "up" feeling you have from traveling is often quickly lost a week or two after a trip. So it's best to book the next trip right away. You can always change the dates or re-book, but you can't recapture the enthusiasm for getting on the road again.
Looking Forward to the Future. Everyone has a travel wish list, and that can be a frustrating thing. When will we ever get to go to Tahiti? And what about that family trip to Washington, DC which never seems to happen? Here's a thought. Start travel folders and get information about those places that interest you the most. Just reading about them and researching them will get you started, and it doesn't cost a thing (except for the travel books you might want to purchase). Then you can really see if these places are a good fit for you or if you are just dreaming. Knowledge is power. And it will give you something to look forward to as life happens.
Being Prepared. Make two photocopies of every important document you'll be carrying on your next trip--tickets, driver's license, proof of auto insurance, passport, vaccination certificates, and so on. Carry one copy with you and give copies to a relative or friend at home. These copies can be lifesavers if you lose the original documents. Don't forget to make sure your passport is up-to-date. Even seasoned travelers tend to forget what with the extended durations granted in recent days. Renew online or visit an office in your local town or city. Be sure to get it done for everyone in the family, then put it in an obvious place so as not to forget it the day of departure! Air Travel Ideas
Flying with Kids. Little ones deserve the time and attention they need during air travel, especially lengthy flights. Bring enough new toys, books and games to distract the toddlers. Keep enough juice and snacks to use when the air pressure disturbs their ears and explain to them what is happening as the airplane reaches altitude. Little ears can be very sensitive and no one likes to hear a wailing toddler or baby during a flight. And don't be shy about enlisting the help of the flight attendants. A new person paying attention can do wonders. And don't forget about those "wings" your child will earn for a good flight.
Camera Smarts. Everyone tries to carry on their luggage when traveling by air, especially for a short trip, but at times your bag is deemed too large (airlines will give you acceptable measurements). When this happens, you need to be prepared. Put your most important stuff in a plastic bag or ziplock bag (you can purchase really large ones), so that if you are told that your bag doesn't fit, you can reach in and pull out the essentials quickly and with no fuss. An extra fold-up satchel in a pocket can serve as your new carry-on, and you are good to go.
It's So Obvious. Knowing the terminal from which your flight leaves may seem obvious, but it is that one little detail many travelers leave to chance or the last minute. Take the time to check it out, write it down and place it with your tickets. You cannot afford to spend valuable time circling an airport, heading for the wrong parking lot or frustrating your driver. While many limo and cab drivers have terminals memorized and there are signs, it is always best to be absolutely sure of this one obvious piece of information. Bon voyage!
Avoiding Lost Luggage. It's always a nightmare when your luggage gets lost during a trip that requires a flight, so prevention is the best policy. Otherwise you may retrieve only a very small financial claim if your luggage does get lost. First, avoid checking in any valuables--simply leave them home or carry them on. If they are irreplaceable, think twice before packing them. Don't overpack. With new security measures, your luggage must be easily inspected and easily reclosed. Put some identification into the inside of your suitcase along with the name of the hotel you can be reached at your destination. Practice an eagle eye at the ticketing counter-make sure the ticket agent puts the right airport code on your luggage and that you have a claim tag for each item. And always leave enough time for check-in. The problems with lost luggage start with unrealistic timetables and unforeseen circumstances.
Getting the Right Seat. Getting the best seat on an airline can be a hassle if you are not a member of an elite frequent flier class or are not willing to pay extra. One way of making your flight nicer by getting a "good" seat is to use a website that allows you to select a seat before purchase. Remember to reserve your seat at the time of purchase and reconfirm the day before the flight. Airlines often change equipment and your coveted seat may be lost. Finally, if you are traveling with the whole family and want to stay together, go to an airline agent ahead of the flight and rebook the seats. It's worth the extra time to fly together.
Sloppy Travelers. Airline travel isn't what it used to be. In the past, people would actually dress up to take a plane trip, sometimes wearing their best outfits. No more. You'll notice travelers in jogging suits, jeans and even pajama bottoms as they fly the skies. This is all in the name of being comfortable, but sometimes it goes too far. Before you board a plane, think about what you look like and how you will appear as you enter your destination. Do you really want to look like you just got out of bed? You can still look smart and be comfortable. Any numbers of quality catalogues can point you in the right direction for travel clothes that don't scream "sloppy."
Carry-on Musts. There are items that you can't do without when you are stranded in an airport or at your final destination. If your main luggage goes astray, you'll be in good shape if you remember to think ahead. Pack a change of clothes, a small toiletry kit, reading material, medications, eyewear, any valuables, and a small snack just in case you have no access to your luggage for a while. It does happen. Be like a Boy Scout and be prepared.
Passport Sense. Start each year with a travel checklist including one of the most important ones--checking that your passport is up-to-date. It's unbelievable how many people, even seasoned travelers, let that one go until they absolutely need it in a crunch. You can go on-line or in your own town or city. Put it on the to-do list and get it done for everyone in the family.
In The Air. Many travelers forget the basics that will help make air travel, especially longer flights, a more positive experience. Drink plenty of fluids during the flights and move around as much as possible. Position a pillow in the small of your back to relieve pressure and do some in-seat exercises (stretching legs, flexing toes, stretching fingers). Get a blanket and pillow when you first get on the airplane--airlines often run out of these and the cabin temperature may be cold. Finally, set your watch to the time of your destination. This will get you mentally prepared for what's ahead. Overseas Arrivals
Charge Card Tips. When traveling, some would advise you to have an exact copy of your credit cards tucked away in the event that they are stolen. That could lead to identity theft should someone get to that piece of paper. A better idea is to copy down all the contact numbers and the customer service number for each card so you can call them and give your name and personal identification (usually your social security number) in the unfortunate event you need to cancel the cards. This way you don't have card numbers floating around and you know who to call right away as soon as the credit cards go missing. Best bet, don't take all your cards in any trip--simply segregate one or two for travel and leave it at that. Finally, if you are traveling overseas alert the card company that you are doing so and give them the exact travel dates. This way they will not reject the charges thinking that the card was stolen.
Local Time. International travel is fun, educational and rewarding but there is a price to pay for lack of sleep. When heading overseas, the rule of thumb is to go with the local time no matter what. Set your clock halfway through the flight and try to adjust your mind to the hours of sleep you are giving up. Then look ahead to the morning and start your day in the new time zone. Try to catch up on sleep by going to bed early the first night and getting an early start to the next day.
Taking Chances on the Road. Everyone is rushed, tired and stressed, but that does not mean you can relax and let your guard down when driving, flying or traveling on foot. Be especially careful when you are on a trip, and watch out for reckless drivers, rushed pedestrians and people who will run you down in a heartbeat. Sure, your mind may be on other matters, but that does not mean you shouldn't pay attention to those situations that could cause a safety issue. Don't take chances while "on the road."
Camera Smarts. Travelers are buying those handy digital cameras, some so small that they slip into your pocket, but there can be problems with memory. We are all guilty of carrying around the memory card in the camera without downloading or printing the pictures. Best bet is to buy multiple memory cards with smaller capacity so that you will not lose everything in the event your camera is stolen or you leave it behind somewhere by mistake. And always carry extra batteries in case your small camera loses its charge in the middle of a memorable photo shoot. The beauty of these small cameras is that they can be slipped into your purse or pocket, which will give you less of a tourist appearance.
Getting to Know a City on Foot. The best way to get a feel for a city is to walk it. Obviously, you’ll need to research your exact location before setting out, but it will pay off. You may even choose your hotel based on the walking options in the neighborhood. Even if you are booked with meetings and appointments, you can carve out 20 to 30 minutes in the early morning to explore the neighborhoods closest at hand. You’ll also have the city practically to yourself as the early risers set out for work or play. A quick stroll will connect you to your destination, reveal some sights, invigorate you for the day’s work, and make you feel alive and well.
Update Your Passport Now. If you have any desire to travel overseas within the next 12 months, set aside some time now to update your passport or get one. Only about 30% of Americans actually possess valid passports. Now that passports will be required for travel to the Caribbean and Canada (even though the deadline has been extended to the fall), there has been a huge growth in applications--up 67%--and an ensuing bottleneck. To get simple answers to questions about how to obtain a passport go to www.getapassportnow.com, a special Web site set up by the Travel Industry of America to assist people in getting the facts and finding the most efficient way to get a passport. Don't wait much longer or you will find yourself out of luck when that special deal to London or Paris comes your way.
Foreign Tips. No matter if it's Paris or Jakarta, one rule of thumb when traveling internationally is always have your first night (at least) booked at a good hotel. You will arrive tired--and looking for a hotel will be the last thing you'll want to do. Those decisions are best researched and made from your home base. Also, think seriously about what you put in your mouth. Many trips are ruined by bad food or water. It's just not worth it. And speaking of research, always study the layout of your city before you arrive so you have some sense of where you will be going and where you want to go.
Should You Speak the Language? When in a foreign country, it's nice to be able to throw around a few phrases to get attention, say "thank you" and ask questions, but some savvy travelers caution against it. If you sound too good, you just may be answered in a flood of words you don't understand and frustrate the speaker. Remember the old expression, "A little bit of knowledge can be dangerous"? Best bet is to become fluent in a language and practice all year long. Family Travel
Affordable Family Travel. If you haven’t already planned ahead and booked your summer vacation, it’s not too late. Every destination, hotel, resort or theme park is offering specials now that the price of gas has soared. Go online to search for the best bargains as well as websites that specialize in family travel. Choose a destination in off-season and you can save dollars—and visit someplace different. Or try to stick close to home. Sometimes the best vacations are right in your own neighborhood. If you decide to take a road trip, look for specials on car rentals and leave your own car at home, especially if you don’t get good mileage.
Traveling With Kids. Toddlers and babies need routine so when you travel by airplane, try to keep to a schedule as much as possible. Bring your own food and drink since you may not get what you need fast enough for the ascent and descent. Eating and drinking will help unblock ears and distract your child. Remember to bring a change of clothes in your carryon so you can fix any spills with little fuss.
Keep it Short. Telephone calls to young children at home while on the road can be uplifting, but they can also cause problems. Follow these rules and you will have a win-win situation for a child who misses you. Come up with a code for messages when no one is home that says you are ok--"The dog is in the house" or "All clear here" will reassure your little ones and leave a quick message. Choose times you can connect and stick to them. Keep the conversation short (you can agree on how long ahead of time). Make sure to include everyone in your message so no one feels left out. It doesn't hurt to bribe--promise a gift upon your return and all sad thoughts will be forgotten. That's why airport shops have become so popular.
Capture the Memories. When traveling with children of any age, one way to keep them interested in the trip is to give each one of them a disposable camera of their very own (write names on them) so they can record what they want to remember. You might get a lot of noses and goofy faces along with the sights, but this is all from their point of view and for fun. Also encourage your kids to keep ticket stubs, brochures and postcards of the places you have visited to put in a scrapbook of memories with all those silly photos. Remember to take group shots as well. Many people forget to put themselves into the location. You'll be glad you did.
Road Trip Tips. The summer road trip is still the vacation of choice for families who want to avoid the high cost of airfare and look forward to the togetherness a car trip can create. There are sights and attractions within range of home that are well worth the trip. But to make the experience as pleasant as possible, there are some things that you can do ahead of time. Map out the route and give everyone copies. You can avoid the “Are we there yet?” lament if your kids can follow along. Reserve ahead for dinner so that you have guaranteed seating after a long day on the road. Your hotel can advise you of the closest place well before you pull up to their front door. Don’t overdo the miles—this way you can stop off spontaneously if there is a signpost that attracts your attention along the way. Pack extra water and snacks in the car so you minimize the stops for extra food. Happy road trip!
Don't Overpack With Kids. You've seen them. Those parents with younger ones who are struggling to hang onto each bag, toy and book as well as their child as they struggle through the airport or train station. No amount of pre-packing seems to work since parents tend to overpack favorite items in order to placate the children for the trip ahead. Try negotiating with coupons instead. Give each child homemade paper coupons for a new toy or book to be purchased at the destination. This will give them a chance to anticipate their arrival rather than fight the journey. Of course, really little ones need their comforts from home, but there is no need to pack everything at once.
Build in "Quiet Time." When traveling with your children, no matter what age group, allow for some time to de-stress, and not just at meals. Remember that they will be taking in a lot of new information and they'll need time to digest it. What better way to learn than to let the conversation flow after seeing a certain new, exotic animal at the zoo or visiting a strange city for the first time. Low-key quiet time is a great idea for on the road.
Family Time. Planning the right vacation takes just that: planning. No matter what the size of your family or extended family, if you'd like to schedule some time with them it's best to actually schedule a meeting with everyone to discuss all the options, timeframes and costs before setting up your next family vacation. This way everyone will have a say as to what they might like to do, and as a parent you won't feel that you've wasted the money on a trip no one is enjoying. The kids will be on their own soon enough, so there are only so many opportunities to travel together. Make the most of them.
Just Go. There's always much angst when a professional takes time off from work to take a short vacation on their own or with the family. And missing a day of school can also cause anxiety. Stress counselors suggest to let it go and--just go. Plan around a small window of opportunity, book a weekend, take the car, and get out of town. It's the next best thing to a real vacation and it can be accomplished on the spur of the moment. And it doesn't have to break the bank. Convention Culture
Museum Tips. Convention attendees have very little free time to enjoy a city unless they can stay a few extra days. During the meeting, however, it may be possible to carve out a brief break. A favorite quick activity is visiting a city's museums, especially the more well-known ones, and this can be accomplished in a few short hours if you know how. Before going, visit the museum's Web site and print out a map to choose your exact destinations based on your personal preferences. Pinpoint the most famous pieces as well so you can get to them easily. Some museums have downloadable podcast tours, so you can be prepared ahead of time. You can also time your visit for one of the informative docent-lead tours; these are usually one to two hours in duration. Museums can be overwhelming--it's best to do your homework ahead of time.
When Gadgets Go Bust. We all love our laptops and hand-held devices, but when you are on the road and your electronic equipment goes bust what are you left with? If you copy all of the important information that you need on the trip, you will survive even a technological disaster. This includes printouts of e-tickets, a small address book with key phone numbers of family, friends and associates you plan to call during this trip, and of course, your work-related material as well. You will be forever grateful for the paper trail when you are stuck without Internet service, your phone locks down and time is of the essence.
Connecting to the Place. Why is it that people think they can do even more when they are on the road than when they are at home? You've seen people at conventions with bulging briefcases and laptops going full speed. It's better to actually connect to the place, involve yourself in the conversations and lectures and be open for last minute meetings, rather than hole yourself up and look so busy that no one would dream of approaching you. Don't miss out on being there.
It's Never Too Early. If you know you will be going to the annual meeting of your association next year, consider booking opera or theater tickets way ahead instead of scrambling the month or two before the meeting. This way you will be assured of at least one evening of relaxation. Who knows? It may be the highlight of the trip.
Meeting Overload. Your organized colleagues do it all the time. Take ten minutes or so to go through convention materials with a sharp eye before you leave the convention hotel. There is no sense in lugging home piles of unnecessary paper, announcements and items you will not use. Discard carefully and you will be glad you have a useful meetings folder to reflect your interests and needs.
Vacation Time is Shrinking. A new, nationwide survey reveals that Americans are actually taking shorter vacations than ever before, so how you plan a post-meeting vacation with the family at an attraction convention site is even more critical than ever before. One tip is to plan out a balanced itinerary ahead of the trip to give some guidelines and create less stress when at the destination. Book tours, dinners and shows in advance, but make sure they are really the best avenues for you to pursue. Be your own mini-meeting planner for the vacation end of your trip. Hold a family meeting. Work out the issues before you go.
Look Up A Friend. It's hard to make the time to do this, but do make the effort to look up an old acquaintance or colleague as you travel to his or her city for meetings or conferences. If you don't take the family along, there's nothing like an old friend to share dinner in a strange city or to take you on a tour. And you'll be surprised how happy someone will be to hear from you. Make the connection and enhance your experience.
Research Ahead. There's never enough time, but it is critical to spend some time researching your hotel before you head out for the annual convention. You'll have a selection of hotels in any case, but if a health club is important to you, check it out well ahead of time. Call the hotel and get a detailed description. Check out the other services and restaurants as well. With so many people in town for a meeting, the place you stay could make or break your experience.
Convention Update. If you are heading to your medical association's annual meeting, make sure to double check your association's Web site right before you leave for last-minute announcements, cancellations and changes in the program. They make a great effort to keep their Web sites up-to-date as the meeting gets closer. This way you won't be disappointed or overwhelmed when you get there.
Don't Be Shy About Asking. The hotel you booked for the meeting is glad to have you there and, in fact, probably is aware that you are there for a professional meeting even if no actual meetings are taking place in your hotel. So if you need some last-minute reservations, a copier machine, telephone assistance, or even advice on where to get a quick breakfast outside of the hotel, don't be shy about asking at the concierge or front desk. It's their job to make your conference run as smoothly as possible even if you are not the featured convention speaker.
A Day for Yourself. One of the smartest things you can do after a conference or meeting is to build in a day for yourself before you head back to the office and your patients. There are bills, laundry, house issues, and your family, if they didn't accompany you on the trip. It's important to arrive at work the next day with a fresh attitude and as little as possible on your plate. Otherwise, the break from the office becomes more of a burden than a real break. Keep the enthusiasm of the meeting alive by not rushing back to your busy desk too quickly. Just one day will do the trick. Dining & Lodging
Communication. Often when you are in a hotel you see maids in the hall, but you can easily miss your maid. If you have a request or problem, you can certainly call the front desk, but for minor issues bring those convenient sticky notes with you and leave notes to communicate with your room person. It can be a simple note that says you don't have an ice bucket or the hairdryer doesn't work or more towels are needed--whatever your wish, it can be taken care of while you go about your business during the day. Then you don't have to waste valuable time hanging on the phone or trying to make your request clear to someone who isn't in the room. Those sticky notes really do make communication easier.
Booking New Hotels. When the hotel scene in a city gets lively, the consumer wins. By doing just a little bit of research you can determine who the "new kids in town" are and then call for special opening packages. It will be worth your time. The new hotels are eager for word-of-mouth, so they will treat all prospective first-time customers like gold. True, there may be opening snafus, but the general manager and all staff will likely bend over backwards to make things right. With several hotels to choose from you will be in the driver's seat.
Ski School. You've booked the accommodations and your ski gear is in order. Now all you have to do is hit the slopes. Right? There's more on the to-do list. You should definitely surf the Internet and check out the details of your ski area's ski schools and dining options. Decide ahead of time who wants to do what in terms of refresher lessons or beginner classes. If you book now you will save time and not be disappointed. You could get shut out if you wait until you get there. The same rule applies for dining. Book at least one dinner out ahead of time so you have a safety net. If you plan to cook at a condo, take the basic fixings of an easy meal with you to save time and energy at the resort area. Sure, you can buy there but why waste the valuable time doing chores?
Eating Well, Feeling Well. Everyone knows that good nutrition is the cornerstone of good health, but this maxim is especially important when you are on the road. You’ll be tempted to pick up a candy bar or junk food at the airport or grab something at the train station you normally wouldn’t eat. Don’t. It will leave you feeling bloated, unhappy and tired. Hold out for the good stuff—fruit, nutritional bars, even just a bottle of water. Then plan on a good meal at your destination when you get there. Resist the urge to raid the hotel’s mini-bar. It’s equal to airport snacks.
How Much Do You Tip the Maid? Whenever you stay at a hotel, resort, motel or B&B, it's customary to tip the maid who makes up your room each day. But how do you know what to tip? It depends on the level of luxury. For example, a motel would require $1 to $2 a day, while a resort or luxury hotel would require $3 to $5 a day. Remember that the service staff relies on tips, just like wait staff in a restaurant. You may also consider putting out the tip each day with a note to the maid. Maids rotate shifts and you may not get the same maid each day.
Small Change. The minute you get to the convention hotel, you may need that dollar bill. And if you are in a foreign country, small bills are just as important from the very start of a trip. While you may have plenty of larger bills with you, these will not help when you are forced to fork over that first tip. It comes sooner than later, so be prepared by having up to 20 single dollars tucked away. And overseas, make some change or ask for small bills when you first exchange money, so you can be prepared and not be forced to overtip on the first day of your trip.
Don't Oversleep. How many times have you been in a hotel room and forgotten to check the alarm clock before you go to bed, only to be awakened at 3 a.m. by someone else’s early morning wake-up? Or worse, you miss your meeting because the alarm didn’t go off at all. Be sure to check the clock radio when you first hit the room and settle it. It should be part of your checking in routine. Good morning!
Cool Drinks, Hot Places. We love our warm weather vacations. It’s so relaxing to soak up the sun (with sunscreen on, of course) and listen to the lapping waves of a turquoise-blue sea. But to stay hydrated, you must drink plenty of juice or water. Those travelers who are smart enough to bring their own insulated drink holders on a vacation are the envy of other beach-goers. You can keep your bottled water cold in the hot sun and not have to interrupt your siesta to search for some cool liquids. They pack easily and are practical for long drives as well.
Remembering the Wine. How often do you have a nice bottle of wine on a trip and you simply can’t remember the name of the wine when you get home? It’s a shame not to be able to reconstruct the taste. It’s frustrating, too, when you shop for wine and can’t tell the salesperson the correct name. Here’s a thought. As touristy as it sounds, take a digital picture of the label. Using your cell phone, if it takes photos, is more subtle, but cameras are so small nowadays that could work too. Of course, you can always ask the waiter for the label as well.
Live Like a Local. Hotels might not like this trend, but more travelers are opting for home or vacation rentals when on the road, especially when traveling with a family or extended family and friends. There are plenty of options and agencies at the ready to help you navigate these choices. The bonuses are cost, convenience, privacy, and space. Not only can you do laundry, you can also get "insider" tips from the owner about places to eat, what to see and even what to avoid at a destination. It may take a bit more time upfront, but researching this accommodation angle may well prove to be just right for you and your family.
Who Do You Believe?You've probably often used the services of a concierge at a hotel for dinner recommendations or transportation issues, but can you always trust them to be totally impartial? A disturbing undercurrent on the hotel scene is the fact that some concierges actually get some form of compensation for recommending certain restaurants or car services. What to do? Be very specific when asking for advice on dining, for example, and think twice about an over-eager recommendation. Also, have a few names of places up your sleeve and ask about those as well. You should be able to tell from the conversation if this concierge is the real thing.
Tipping the Maid. Some people simply forget to tip the maid when they leave in a rush from a hotel. There's just so much going on with a convention and last minute arrangements that this time-honored task may slip the minds of the stressed-out traveler. The best way to avoid this is to make the tip part of the unpacking ritual. In other words, set up your personal items and clothes and, at the same time, grab an envelope and put in the amount per day you would like to leave the maid. Then put it with your underwear! When you get dressed on the last day of your stay, take out the envelope and put it on the dresser or nightstand and you are done. If the maid service was not up to par, you can always deduct but at least you have the amount set aside for good service.
Finding Dining Bargains. No one likes to overspend. So it comes as no surprise that folks will ask you where you have eaten in any given city "on a budget." That's code for "where did you find a real bargain"-good food for less. The best sources for real food at real prices are your friends and colleagues who are road warriors who travel to cities over and over again. They may be salespeople on an expense budget, but they also have to grab a meal alone on the go and no one wants to overspend or get heartburn.
Sharing a Meal. Really good restaurants will make accommodations for custom meals, so never feel shy about asking for smaller portions, special ingredients and a complete picture of what you will be served. Many diners share dishes when on the road so as to get a wider experience with certain restaurants--just choose your dinner companions carefully. Then you can go home and recommend a particular place with some authority. It's good to share the meal, so to speak, and guide your friends at home to good places and away from bad experiences.
It Pays to Smile. Hotel staff members are there to serve the customers and clearly they are trained to make guests comfortable. Many hotel companies have intense training from the top down to guarantee consistency, so you can expect proper conduct during your stay. But what about going beyond the superficial interchanges and reach out to hotel clerks, maids and waiters with a genuine smile of your own? Very often we are so busy on our trips that we take the people around us for granted. It pays to treat the people in the service industries with special respect for what they do and how they do it. Go ahead and smile. It will make your day.
Think Green. More and more hotels are "thinking green" and are trying to move their clients in that direction by offering them choices on changing bed linens and towels and promoting the use of clean energy in the hotel itself. Some major chains are instituting policies that will ultimately help save energy and keep prices down. If this is a special interest of yours, take the time to inform your hotel that you approve and are looking to stay at properties that are going green. Offer to fill out a survey or let the general manager know what you think. Every little bit will make a difference and hotels are listening!
Meet the Chef. If you are in a restaurant and it isn't too busy (and you are enjoying the meal), go ahead and invite the chef out for a visit to chat with him or her. As long as they aren't too swamped in the kitchen, nothing pleases a chef more than to get honest feedback from a patron. It's fun to meet these folks, and they enjoy meeting you too, so don't be shy. You may even get a recipe or two.
It Pays to be Nice. Sometimes when you arrive at a hotel you're frazzled and not in the best of moods. Always remember that the front desk receptionist is trying hard to please guests and is putting his or her best face forward. They deserve to be treated with respect and friendliness, no matter what the situation. If you do, you'll reap rewards down the road if you ever stay at the hotel again or if you have needs during your stay. Believe it or not, hotel receptionists have some power to change rooms, help with emergencies and get the cooperation of other hotel employees during your stay. They can also become uncooperative. It really does pay to be nice at all times when traveling.
Special Diets Will Travel. You know that you can order a special meal on airlines (at least for those airlines still serving food) if you or someone traveling with you is on a special diet. But did you know that you can arrange for a special meal at a hotel as well? Just call ahead and speak to the Dining Services and get a good idea of what is available should you have to order room service. If it doesn't suit your dietary needs, speak to the kitchen manager and see what can be rustled up for your stay. Most hotels, especially the small boutique ones, will aim to please and the larger ones will try to be flexible.
Call Hotels Directly. Hotels often give a better deal than web sites if you call them directly and ask for a room rate. Three out of four times this is the case, so it pays to pick up the telephone and chat with the reservations clerk. Never be shy about asking for the best room for the price or check on breakfast vouchers or special dining coupons. Always be pleasant and not demanding. Experienced travelers find that this tactic works.
How to Handle a Concierge. Always treat the concierge with respect and like a professional for the best results. That means getting your wish list in order, communicating your desires clearly and not overwhelming the person with a scattered approach. Be clear and concise. And be reasonable with your requests. Concierges can perform magic, but not every day. Tipping for the service is the norm, but there's no need to go overboard. Money Matters
Road Trip. Gas prices are up as America heads into summer vacation mode. If you’ve decided to take to the road anyway, either closer to home or a drive away, here are some ideas to make the gas dollars stretch. First, avoid traffic jams by leaving really early in the morning. This will save on fuel. Second, don’t weigh down the car—travel light and avoid the roof rack, which contributes to lower miles per gallon. Also map the most economical route for each day. Check with your hotel for the best gas prices in the area. You will surely not be the only guest asking.
Saving Money. Who doesn't want to save money? Airlines are making that difficult these days, with greater fuel costs and confusing pricing. Expect to pay extra for meals, luggage over the weight limit and even more for minors traveling alone (the age was raised to 14 years old and under). Take the time to shop around and seriously consider alternate airports for a huge savings in some instances. Keep a lid on the costs by booking alternate airports and watching your extras.
Economical Alternatives. Everything doesn't always have to be first-class or top of the line when traveling. In fact, some of the best experiences you may have while on the road in a foreign country, for example, come about when you are "living like the locals." This means eating at mom-and-pop places, checking out local neighborhood stores and generally getting away from the tourist areas. This will take a little more research, but there are budget conscious guidebooks that can help.
Money Matters. Overseas, it's especially important to keep track of your money situation. Make copies of all the credit cards you are bringing and keep that in a safe place in case of theft. You'll need all the proper telephone numbers should that unfortunate occurrence plague you on a trip. You can also buy a special debit card that provides some additional safety and peace of mind.
Protecting Your Investment. Any major vacation is an investment, and it's wise to think about protecting it with travel insurance. Investigate this with your travel agent or check out the options on line before deciding to forgo it. One trip can cost a great deal, especially when the whole family is involved, so it is smart to protect the trip expenses. With some insurance coverage, you are protected from weather (as long as you book prior to any hurricane or storm warnings), and you can also check into insurance against illnesses. For your next big trip, be smart and do your homework.
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